How Schools Can Save Money with DEXMPS Managed Print Solutions

In an age of tight budgets and rising operational costs, schools are under increasing pressure to do more with less. From elementary classrooms to university campuses, one often overlooked area of potential savings is printing. That’s where Managed Print Solutions from DEX Imaging (DEXMPS) come into play—a strategic move that’s helping educational institutions of all sizes control costs, reduce waste, and improve efficiency.

Managed Print Solutions involve outsourcing the management of printing devices (like printers, copiers, and multifunction devices) to a professional provider. These providers monitor usage, maintain devices, automate supply replenishment, and implement cost-saving print policies.

Most schools don’t realize how much printing is actually costing them. Consider the following:

Here’s how DEXMPS Managed Print Solutions can trim down printing costs across a district:

DEXMPS analyzes current printer usage and can advise on how best to consolidate the fleet—replacing multiple desktop printers with strategically placed multifunction devices. This reduces maintenance and supply expenses.

With DEXMPS, schools can implement policies like duplex (double-sided) printing by default, grayscale printing, and secure print release—preventing unclaimed print jobs from piling up at the printer.

Instead of waiting for a printer to break down in the middle of finals week, DEXMPS includes preventative maintenance and automatic alerts, ensuring uptime and reducing emergency repair costs.

Running out of toner in the middle of the school day? Not with DEXMPS. These solutions automatically ship supplies when they’re needed—avoiding last-minute purchases at premium prices.

DEXMPS provides detailed reports that show who’s printing what and how often. With this visibility, administrators can make informed decisions about where to cut back and where to invest.

Beyond financial savings, DEXMPS helps schools meet their sustainability goals by reducing paper consumption, lowering energy use, and supporting recycling initiatives.

Some school districts have reported printing cost reductions of up to 30% after implementing DEXMPS. In larger systems, that can translate into tens or even hundreds of thousands of dollars saved—money that can be redirected to classrooms, technology upgrades, or extracurricular programs.

DEXMPS Managed Print Solutions are more than just a way to save on paper and toner—they’re a strategic tool for modernizing school operations. If you’re a school administrator looking to stretch your budget, DEXMPS might be the easiest decision you’ll make this year.

Want to learn how your district can benefit from DEXMPS Managed Print Services? Let’s talk.