Print Fleet Right-Sizing and Device Optimization: The Key to Controlling Costs

Many organizations don’t realize how much they overspend on printing simply because they have the wrong mix of devices—or too many of them. Right-sizing your print fleet is one of the most effective ways to reduce costs, improve productivity, and create a more predictable print environment. At DEX Imaging, we help businesses of all sizes optimize their fleets so every device serves a clear purpose and supports long-term financial efficiency.

Fleet right-sizing involves ensuring an organization has the correct number and types of devices—printers, copiers, scanners, and multifunction systems—based on real-world usage patterns. Too many devices lead to waste and unnecessary costs. Too few create bottlenecks and workflow disruptions.

Right-sizing helps small teams eliminate unnecessary devices and transition to more reliable, cost-controlled multifunction units. The result is lower monthly expenses and fewer headaches for staff who rely on consistent performance.

For mid-size companies, optimization leads to standardization—fewer brands, unified supplies, and predictable maintenance. This simplicity prevents device sprawl and keeps IT from being overwhelmed with support requests.

Enterprises often see the largest savings. Analytics-driven fleet redesigns can reduce devices by 20–40%, eliminate wasteful personal printers, and replace high-cost units with more efficient alternatives. The long-term impact on TCO is substantial.

We use data-driven assessments to understand usage patterns, workflow needs, and device performance. Our team then recommends:

Want a print fleet that’s efficient, affordable, and built for your business? Contact DEX Imaging for a fleet assessment and optimization plan.